The days of manually entering information for payroll or documents should be over – today, there are many modern technological solutions that your organisation could be benefitting from. If you’re unsure how an could assist the managers in your business, we’ve collected a few significant benefits of an integrated system.
Managers are always busy, regardless of the industry they work in, so having multiple systems in place for different services only makes completing tasks more confusing and time-consuming. It can also lead to HR having to field more questions from staff regarding these systems, which slows down productivity across the business. With an integrated system, everything is in one place, so employees only need to log in to one system to view information or carry out tasks such as approving annual leave. There’s a much wider scope for automation with integrated systems too, which minimises the need for manual intervention and also reduces the risk of human error.
Easy Access to data
When there are numerous systems in place, finding a single source of data is incredibly difficult. It can lead to unnecessary duplication and makes the process of gathering information more longwinded. But an integrated system provides up to date data that allows information to flow through the system more easily. Any changes that need to be made are made just once and updated across all areas of the business, so there are no discrepancies. For example, if an employee leaves the business and their contract is terminated, the details will only need to be entered once and the changes to payroll and other areas will be updated immediately.
There are further benefits to only inputting information or amending data once, beyond saving time. The fact that the data only has to be entered once minimises the chance of error and leads to an improved rate of accuracy. The issue with multiple systems is that more people are involved with the input process, which can not only cause duplication but it multiples the risk of error. An integrated system doesn’t eradicate the risk of error, but it does reduce it considerably, so managers, and the business as a whole, can have greater confidence in the data they’re using.
Better Reporting and Analytics
A challenge faced by many businesses is being able to create reports easily. The main cause of this problem is the quality of the data, which makes it difficult for managers to analyse the analytics with conviction. Cleansing and aggregating the data is a manual process when there are multiple systems in place, which means creating reports can be a process that takes days. But, with an integrated system, the reporting and analytical tools are built-in, so you can
generate multiple reports with just a few clicks of the mouse. Managers no longer need to spend hours messing around with spreadsheets and can utilise their time more effectively on more pressing tasks. This gives them more time to focus on analysing the trends and issues raised by the reports, rather than creating the reports.
Adhering to Compliance
The introduction of the General Data Protection Regulation, also known as GDPR, is just one of the regulatory demands placed on HR professionals. There are countless boxes to be checked in businesses now to ensure that they remain compliant when it comes to data and confidential information. But integrated HR systems help to fulfil this compliance by minimising the risk of error and reducing the amount of time and effort required to keep the business compliant. What’s more, integrated systems provide an audit trail of these compliance activities, so you can see exactly what has been done and manage consent issues easily.
There are many benefits to integrated HR systems for businesses, but managers in particular can streamline and automate a lot of their weekly tasks by making the switch to integrated software. From removing the need to duplicate tasks to managing GDPR and compliance issues and reducing the risk of error, integrated HR systems take away a lot of the stress of business so staff can spend more time on the more important aspects of their roles.