A Checklist for Success: 5 Things to Take Care of When Planning an Office Relocation

If you’re planning an office relocation, there are several things that you need to consider carefully before making a decision that will have a substantial impact on your business. Office relocations take a lot of planning and consideration to avoid impacting your customers, and more importantly your bottom line. Here are five of the most important things that you will need to consider before you relocate your office.

Consider the Timing of the Move

 The amount of time that you will need to find and relocate your office to a new location is proportional to how much space and amenities that you will need to keep your business functioning. The key is to allow enough time to negotiate a new lease and move before your current contract expires. According to The Spruce, the time frame for your move should be the first thing that you consider. In general, if you are moving to a space that is less than 10,000 square feet you should start your search seven to nine months ahead of time. If you need more than 10,000 square feet, you should start your search nine to 18 months before your current lease is set to expire.

Set a Budget

 When considering available office spaces, you need to establish a strict budget regarding the actual expenses for moving. You want to leave plenty of wiggle room within the budget to account for important factors that may have been overlooked during the planning stages. No matter how careful you are in planning your office relocation, there will always be surprises that you will have to deal with. The experts at Innovative Professional Offices, recommend that you make sure you have enough room in your budget for last minute expenses.

Take a Detailed Inventory

 Before you start packing away all the items in your office, perform a detailed inventory of everything that you have. As you move through the office, get rid of anything that is broken, outdated, and useless to your company. Depending on the condition that they are in you might be able to sell the unwanted items, or donate them to charity. This will allow you to save money on the cost of having to relocate these items and might even generate a little extra profit if you can sell old equipment.

Research Movers

 One of the most critical aspects of relocating an office is finding a qualified company to help you move the heavy equipment and office furniture. You want to make sure that for every moving company that you are considering, you get references for other companies that they’ve moved that are similar to yours. After you’ve conducted a pre-move survey with the potential movers, like AAMachinery.com, ask them to provide a detailed plan of action for moving your office equipment and furniture along with their estimate of the cost to perform the move.

Notify People of Your Change of Address

 When you relocate your office, it is essential that you notify people of your change of address. Be sure to fill out a change of address with the post office, tell your banks of your new address, let your vendors know where you are moving to, and inform your customers of your new location. This can be completed a week before you move to ensure that you don’t forget to notify anyone.

Relocating an office takes a lot of careful planning, and can be extremely stressful. Make sure your pending office relocation goes smoothly by keeping these five points into consideration.

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