Accounting software: how it could make your life easier

Keeping on top of your finances is one of the keys to success as a small business owner. That’s easy to say but not so easy to do!

Many of us are so busy with the day-to-day tasks like dealing with customers and suppliers that there isn’t much time left for accounting. We are often hesitant about buying software packages because we don’t enough about accounts to make an informed choice between all the accounts software out there. Is it really worth the cost anyway? And isn’t it going to ages to set it up and learn how to use it?

Lately, I’ve heard a few mums in business ask “which is the best accounting software  for my business?”  Many use Excel, but that’s not the easiest option if you haven’t already been trained to use it properly. You may be better off with software that guides you through your accounts, especially if maths isn’t your strong point! And even if you can set up all the formulas correctly, Excel won’t create invoices for you – you have to do each one yourself (or pay someone else to do it).

So if you’re thinking of buying accounting software, make sure you take a look at Quickbooks Simplestart. Quickbooks Simplestart is designed for people who aren’t accountants, so it’s easy to use. It tracks and controls the money coming in and going out of your business, so you can see how much money you have – and in real time, too. That means you can monitor your sales and see your most profitable products at any time.

I’ve been self-employed for quite a few years and for most of those I’ve done my own invoicing manually. Basically, typing the names and numbers in each individual invoice.  It wasn’t so bad for me because, as a training consultant, I only had a few invoices going out every month.

But manual invoicing rapidly becomes a huge drain on your time if you have more invoices than I did. The good news is that Quickbooks Simplestart lets you create and send invoices in seconds. It has templates which you can customise in any way you like, such as adding your own logo.

And if creating profit and loss accounts or balance sheets has you scratching your head, Quickbooks Simplestart will generate these for you. In fact, it has a total of 14 reports already built-in.

Accounting software really could save you a lot of time and stress!
Creative Commons License photo credit: alancleaver_2000

Five minutes with Venita Dada Anthonij of SheNovate

Today I’m delighted to bring you an interview with Venita Dad Anthonij who has just launched SheNovate, a new way for women in business to network. I first (virtually) met Venita last year when she launched MUMbitions, so I was keen to catch up with her and find out more about SheNovate…

Hi Venita, welcome to Business Plus Baby! Can you tell us a little about SheNovate?

SheNovate is an online international networking platform for, and in support of, ambitious and innovative business women.Based on the four pillars: meet, share, connect and discuss, I am hoping that like-minded business women will meet, support and collaborate with each other in order to reach business success.

The site offers networking tools, a magazine, business directory, TV (videos) and online resources that are all aimed at supporting women in business as well as a platform to promote themselves and their business.
Throughout the year I am planning to roll out some of the plans I have for SheNovate. Being a woman and business mum, I have learnt what I want and need to support both myself (personally) and my business, and I have created my plans around some of those wants and needs.

Part of that is reflected in SheNovate as it is now, but there is lots more that is yet to come.

I joined your community, Mumbitions, last year. How does Mumbitions fit in with SheNovate?

Mumpreneurs will find their own networking group on the platform, the MUMbitions group. There are also different sections on the website that are aimed at mumpreneurs.

The reason for the change is that although I feel quite positive about the word ‘mumpreneur’, last year it became clear that some of the women who combine the roles of mum and business owner don’t like to be labelled under that category.

At the same time, it’s undeniably true that running a business and being a mum does require specific skills and support. I don’t want to alienate anyone, and that is exactly why I launched SheNovate with MUMbitions as a group.

I hope that any woman who runs her own business, whether mumpreneur or not, will find the support they are looking for at SheNovate.

Can you tell us a bit about yourself please?

I am Dutch, married to Richard (who has his own web design and software development business), and mum to 2.5 children:

– Nathan (6 going on 16)
– Lauren (in her terrible 2s)
– and our “little belly-camper” (due in April).
I have a degree in International Business and Management, but my main passion – study and in business – revolves around marketing.
My career has primarily been on the sales floor and training departments of a.o. Monster Worldwide. Just before we moved to the UK a couple of years ago, I got an incredible job-offer in Holland to start up and manage an entirely new sales department for a great company in Holland. But Richard had already accepted an opportunity here in the UK. So, although I decided to turn down the offer, I decided to set up my own business here instead as I have always had the “dream” of starting something up for myself. Initially I helped Richard in setting up his company, and then moved on to my own. Several “adventures” – which have taught me a lot about business and myself – have led to where I am now, SheNovate.

How would you like to see your business develop in the future?

My hopes for SheNovate are that it will allow me (and a team of women) to help other women in starting up and running their own successful business.

Through the ideas and plans that I have, I hope SheNovate will be seen as a fun, supportive and innovative platform where everybody feels welcome to join and share in their journey to business success.

What’s your advice for mums running businesses, or those who are thinking of starting?

Be well prepared. Do what you love, because when you are passionate about your business it will show and it  will get you through the tougher parts of running your own business.

Don’t be demotivated by people who are not supportive, but rather get the energy to follow your dreams from the people who are.

Last but certainly not least….don’t ever give up on your dreams. Your journey to success might not be straightforward, but the destination is always waiting at the end.

Where can we find out more?

You can find SheNovate and the MUMbitions Group on www.shenovate.com

Twitter:  @SheNovate and @MUMbitions
If anybody wants to contact me, they can do so on:
+44(0)20 88191602
Facebook: VenitaDAnthonij
Thank you Venita!

Guest blogging for business bloggers – where to start!

Question:

I have done a few guest blogs which are linked back to my website, but I’m not sure what to blog about. I don’t know how personal to get or whether it should be business related. I also don’t know how to get the backlinks that i need (eg. should it just be in a signature?).

Charlotte, owner of party bag website www.creationsbycharlotte.co.uk.

First…

Tips for guest blogging

…from my book, Business Blogging for Beginners:

One great way to build up your own blog following is by writing for other people’s blogs. Guest posting can help get your name and blog noticed by others who are looking for more information in your niche, and help you develop a broader base of fans.

Twitter and Facebook are particularly good places to find guest blogging opportunities. Not only can you tweet a note that you’re available for guest blogging on your topic, but you can ask your friends and followers to retweet and share your info.

Post a note on your blog that you do guest posts. Invite bloggers to contact you, and let them know what you can write about. You can even add a regular text link to the sidebar of your blog, or create a simple button that visitors can click on to get more information.

Do a Google search on “blogs YOUR INDUSTRY.” Check out the top results and pick a handful to contact with the offer of guest blogging. You’ll find your results will be best if you target your approach to each blog, listing a few possible topics. Once you submit your post, it’ll be published on their blog with a link back to your site. This is a great way for them to get free, original content, and a great way for you to gain new exposure for your writing and your blog.

Here are some general guidelines on guest blogging:

Customise your post for each blog.

Keep in mind the tone, length, images and other features of the host blog and tailor your post to match.

Create new content.

Don’t submit the same content to every guest blogging opportunity; bloggers will be more likely to turn their site over to you if you promise them exclusive, new content.

Offer to exchange posts.

Some bloggers will be more willing to let you post on their site if you provide the same opportunity for them. It’s a great way to establish a relationship.

Don’t forget to write a great bio line.

Your bio needs to convince readers to click through to your site, so make it compelling and interesting.

Provide links to the guest post to your regular readers.

Your fans will want to read whatever you write, wherever it’s posted, so make sure to let your regular readers know where you’re writing.

Keep a list of your blog appearances.

Some bloggers will be impressed with the other big-name blogs where your work has appeared, so keep a list of everywhere you’ve blogged. You can add this list to the ‘Media’ or ‘As seen in’ section of your site.

Writing for other people’s blogs can really help you build your followers and subscribers by getting your writing in front of people who might not otherwise be aware of you. Set a goal of a regular number of guest posts per month or quarter, and follow up!

Now, to answer Charlotte’s questions in more detail…

1. What should I blog about?

Getting the business/personal balance right is a real challenge if you’re new to blogging. My tip is to focus on what would be of most value to the blog readers. After all, your first goal is to get them to read your post! So I’d read through the about page of the blog and through some of the posts already on the blog. Try to get a feel for the blog and its readers. There’s no need to duplicate what’s already there, just try to pick up on the theme. Is it factual and practical? Or is it more personal and emotional? Is it funny or quirky? You can also ask the blog owner what he/she looks for in guest posts, including the length.

Once you know the type of post you’re aiming for, try to come up with one main point or purpose of the post, then write around that. As you’re writing, you can weave in personal examples to illustrate the points you’re making and demonstrate you’re an expert in your subject. You’ll also need to weave in your keywords, which brings me to…

2. How should I link back to my website?

In two ways. First of all, have an engaging signature or bio at the end of the article that invites readers to go to your site as they finish the article. It’s best to make this specific as possible, so this is OK:

Charlotte is the owner of www.creationsbycharlotte.co.uk.

But this is better:

For expert advice on hosting the perfect kids’ birthday party without breaking the bank, download Charlotte’s e-book ‘Perfect kids party on a budget’ [include link to page where they can download the book here].

That way you’re sending them to a specific page on your website and asking them to take a specific action. (Even better, ask them to join your mailing list before they download the book.)

The second way to link is for the search engines rather than the humans. If you take a look at the top of the screen, you’ll see the way I linked to Charlotte’s website:

Charlotte, owner of party bag website www.creationsbycharlotte.co.uk.

The first link (party bag) links to Charlotte’s home page, but the text that is displayed is ‘party bag’. This is known as ‘anchor text’. Anchor text is important because it  tells search engines what that webpage is about. To find out which anchor text to use, you’ll need to do some keyword research (try the Google keyword tool for this). Don’t use ‘click here’ as anchor text because it tells the search engines nothing about the page the link is pointing at.* Charlotte sells children’s gifts, so sometimes she might link using ‘gifts for girls’ and ‘gifts for boys’ as well as ‘party bag’. Also bear in mind that there is a lot of competition for these particular keywords, meaning it’s very difficult to get on to page 1 of Google for these keywords. I’m really just using them as examples – it’s important to pick your keywords carefully.

You can put the anchor text with link anywhere in the article, it doesn’t have to be in the bio at the bottom.

I hope that answers your questions, Charlotte. 🙂

*Update: Google changes since this post was written mean that it’s best to NOT use the keywords as your anchor text every time. So use your keywords some of the time (e.g. ‘party bag’), then other times use other words as well as your keywords (e.g. ‘she makes party bags’) and sometimes use the words that someone not clued up about search engine optimization would naturally use (e.g. ‘click here’ or the business name).

If you have a question about business blogging, feel free to ask it on my new(ish!) Facebook page www.facebook.com/BusinessBloggingForBeginners.

Creative Commons License photo credit: Michelle Ramrz

I started a business when expecting: Stefanie Shedd of Itsy Bitsy Bargains

Tell us a little about your business

Itsy Bitsy Bargains (www.itsybitsybargains.com) is a ‘deal of the day’ website that offers fabulous baby and children products at discounts of between 40-70% off their retail price. I was surprised at how expensive things were when I was pregnant and I struggled to find things I thought were fun and unusual in my price range.   So our goal is to make shopping for children fun again, even in this difficult economic environment. Its not all doom and gloom!

What was your job before starting your business? Continue reading “I started a business when expecting: Stefanie Shedd of Itsy Bitsy Bargains”

Business Mums Blog Carnival for January

If you’ve got a business blog, why not join in the January Business Mums Blog Carnival and get yourself more readers and comments?

You don’t even need to write a post for the carnival, just pick your favourite from the posts already up on your blog and send the link to the carnival host.

This month your host is Julia from kidstravel2.com

To enter, email the link to your post to julia (at) kidstravel2.com by Tues 17th January

The carnival will be posted on blog.kidstravel2.com on 19th January.

If you’re not sure how it all works or what kind of post to enter, you’ll find everything you need to know on the Business Mum’s Blog Carnival page. And you can get your own blog carnival badge there too!

Want to know more about blogging to promote your business? Grab yourself a copy of my book Business Blogging for Beginners (only £2.29!)

 

 

 

By continuing to use the site, you agree to the use of cookies. more information

The cookie settings on this website are set to "allow cookies" to give you the best browsing experience possible. If you continue to use this website without changing your cookie settings or you click "Accept" below then you are consenting to this.

Close